Study Abroad & Exchange

The Reng Student Union.
Ready to take your education beyond borders? Whether you're interested in studying overseas or joining A-State from abroad, the Office of Study Abroad and Exchange connects you to global learning experiences that will enrich your academic journey.

https://www.astate.edu/a/study-abroad/staff/

Welcome to the Office of Study Abroad & Exchange

Our office supports incoming short-term international students and coordinates all study abroad opportunities for A-State students. Whether you're looking to immerse yourself in a new culture or broaden your academic horizons, the Office of Study Abroad and Exchange is here to guide you every step of the way.
A group of A-State Study Abroad Art students pose in front of the Louvre in Paris.Long exposure of students walking by the wolf statue in the Reng Student Union.
An A-State graduate holding his diploma and the flag of Mexico.

Incoming Exchange Students

Arkansas State University welcomes students who want to study here for a short period—one semester or one year—as non-degree seeking students. If you are an international student interested in short-term study, you may fit into one of the categories below.
Three exchange students giving peace signs.

You are considered an exchange student if you are currently enrolled at a university in your home country and plan to study at A-State for one semester or year through a formal exchange program.

There are two ways this can happen:

  • Your university is a partner of A-State. In this case, A-State will provide your immigration document (Form DS-2019).
  • Your university is not a partner of A-State, but you are coming through an organization such as ISEP or AMIDEAST. In this case, your immigration document will be issued by that organization (ISEP or AMIDEAST).

A-State is a member of the International Student Exchange Program (ISEP), which is a network of over 300 universities worldwide. We also partner with AMIDEAST and several other institutions. For a full list of our partner universities, see International Partners.

Student in Red Wolves jacket writing in notebook.

You are considered a transient student if you are currently enrolled in another U.S. university and need to take one or two classes at A-State to count toward your degree at your home university.

You will continue using the immigration document from your current U.S. university. A-State will not issue a new one.

Immigration Information

If you are coming to Arkansas State University as an exchange student, you will need an immigration form called a DS-2019. This form allows you to apply for a J-1 Exchange Visitor Visa at your local U.S. Embassy or Consulate.

Who Issues Your DS-2019?
  • If you are coming from an A-State partner university: You will receive your DS-2019 from A-State.
  • If you are coming through an affiliate organization, such as ISEP or AMIDEAST: You will receive your DS-2019 from that organization, not from A-State.
After Admission
  • Once you are admitted to A-State, our Incoming Exchange Coordinator will contact you about how your DS-2019 will be shipped.
  • NOTE: Scanned or emailed copies of the DS-2019 cannot be sent, in accordance with federal immigration regulations. However, we can provide your SEVIS ID number and A-State's program number by email upon request. You can use this information to schedule your visa appointment before your DS-2019 arrives.
Next Steps
  • After receiving your DS-2019:
    • Visit fmjfee.com to pay your SEVIS I-901 fee.
    • Go to your local U.S. Embassy or Consulate website to schedule your visa appointment.
Additional Information
  • These next items are not required for your initial visa process or arrival, but they include other important U.S. immigration regulations you should be familiar with.

Students are eligible to work on-campus as part-time student employees during their time enrolled at A-State. Upon your arrival, you may discuss your options for this with our Immigration Advisor in International Programs.

Additionally, there is an immigration benefit called Academic Training. You may discuss this option with our Immigration Advisor in International Programs additionally after your arrival and after reading the information below.

Academic Training

J-1 students are able to complete a period of academic training (paid or unpaid) either during their program of study or after their program of study. If a J-1 student does their academic training after their program of study, they must start the academic training 30 days or less from the end of the program of study. The end of the program of study is defined as the last day of finals, not necessarily the end date listed on the DS-2019 form.

Additionally:

  • The student must be in a field of study at Arkansas State University as the primary basis for being in the U.S.
  • The type of work done on academic training must be specifically related to their program of study listed on the DS-2019 form.
  • The student must be in good academic and legal standing.
  • The student’s current DS-2019 form must be valid up until the end date of the academic training.
    • If a student needs to do an extension of their DS-2019, the student must be approved for academic training by the Responsible Officer at A-State, and provide a new financial guarantee. The extension must be done before the current DS-2019 end date.
  • The student must receive written permission from the academic advisor and Responsible Officer at A-State to do academic training.
  • The amount of time the student does academic training can not be more than the amount of time the student has studied at Arkansas State University.
Applying for Academic Training
  • The student and the academic advisor must complete the Request for Academic Training.
  • The student must receive a letter from the site of academic training. The letter must include:
    • The specific information regarding the type of work the student will do
    • The name of the supervisor, the email address, telephone number, and physical address of the supervisor
    • The amount of hours the student will work
    • The dates of employment
  • The Responsible Officer in the International Officer must make a written recommendation to approve academic training based on the Academic Training Form from the academic advisor.
  • Academic training must be approved in SEVIS and the student will receive a new DS-2019.

While enrolled at A-State on a J-1 visa and a student classification of the DS-2019, you will need to enroll as a full-time student

The required hours of enrollment can be found on International Student Admissions.

Returning Home After Program Completes

J-1 students have 30 days after their program end date to complete all course requirements to stay in the United States for vacation purposes. Students are not eligible to work (without Department of Homeland Security authorization), or go to school during this time.

Returning Home Before Program Completes

J-1 students can choose to leave A-State before the end of their program.  If a student would like to they will need to contact the Immigration Advisor in International Programs and make a request to end their program early.  If this is not properly reported, this could negatively affect someone's eligibility for a visa in the future.

Arrival & Housing

Two students giving peace signs at an A-State event.
Once you’ve been admitted to A-State, explore important information to help you prepare for your journey. Learn about what to do before you arrive, what to expect when you get here, and details about A-State’s mandatory orientation week for new students.
Students smiling with a "Welcome to Kays Hall" banner.

Discover your home away from home at A-State! From first-year residence halls to apartment-style housing, explore the on-campus living options designed to help you connect, learn, and thrive.

Have Questions?

We're here to help. Reach out to the Study Abroad and Exchange Office.

Postal Address:
P.O. Box 2230
State University, AR 72467

Shipping Address:
102 North Caraway Rd
Jonesboro, AR 72401

Study Abroad

A-State offers study abroad opportunities for every qualified student, with programs ranging from a few weeks to a full academic year. Students work closely with their academic advisor and A-State’s Study Abroad Advisor to ensure that all credits transfer smoothly. Guided by our mission to help students explore the world, we aim to provide life-changing experiences that build intercultural knowledge, leadership skills, and a global perspective.

Two students giving Wolves Up before getting on an airplane.

A-State has bilateral partner universities in Bolivia, Brazil, the Czech Republic, Finland, France, Germany, Italy, Japan, Mexico, Poland, South Korea, Spain, Sweden, and the UK.

Additionally, we offer A-State faculty-led programs that usually take place over 2-4 weeks.

Student Resources

1. Thinking About Studying Abroad? Think Objectives.

Consider the reasons why you want to study abroad and how they align with your academic and/or career goals.

2. Get a Passport

We encourage you to apply for a passport early as you start to consider study abroad as processing times can vary.

3. Attend a Study Abroad 101 Workshop

Our office provides an overview of program types, eligibility, and show you how to research program options based on your academic and personal needs. Contact us to find a workshop time that works for you at studyabroad@AState.edu.

4. Eligibility

Familiarize yourself with the Study Abroad Policies, requirements and eligibility.

5. Search for Programs

Begin researching programs in a field of study, country, or region of your interest. Compare program courses, dates, deadlines, and cost. Keep academic calendars in mind as they may differ from the A-State academic calendar. Once you find a program(s), of interest, make an appointment with a Study Abroad Advisor.

For all Study Abroad programs, click here.

6. Meet With Advisors

Academic Advisor: Academic advisors will help you look at your overall degree plan, see when it would be appropriate to study abroad and what degree requirements might be best met. Strategic planning of your course prerequisites can allow for a semester or year-long study abroad program later on.

Study Abroad Advisor: We will help you narrow down your choices, discuss the specifics of your program, application procedures, course credits, and budgeting.

Financial Aid Counselor: Discuss financial aid eligibilities with a financial aid counselor. Financial Aid and Scholarships can help cover the cost of study abroad.

7. Apply

Complete the A-State Study Abroad application and submit the required supplemental documentation by the deadline. By filling out the A-State Study Abroad application, you are subject to the $50 non-refundable application fee being charged on your student account.

If you are a student from ASU-Queretaro, you will receive a link to pay your application fee since you do not have a student financial account with ASU-Jonesboro.  The fee is used for application processing. It is not refunded at any point.

You can also apply for funding through colleges/academic departments, and/or resources outside the university, as well as apply for the A-State Study Abroad travel voucher.

Additionally, begin learning all you can about the country you will be studying in! Find out what the visa process is for your host country and apply to receive one.

8. Prepare to Leave

Attend a mandatory pre-departure orientation specific to your term and/or your program. During pre-departure orientation, you will learn information regarding your host country, health and safety abroad, A-State policies to follow while abroad, transferring credits back to A-State (if applicable), among other important items.

9. Staying Connected While Abroad

Stay engaged and share your story with the Study Abroad Office! Make sure to follow all A-State crisis and emergency protocols while abroad.

10. Returning to A-State

Make sure to get involved! Give back, become an ambassador, share your story with other students, and get involved with our events.

All specific application deadlines can be found on the Study Abroad programs hub. 

Program Fall / Academic Year Spring Summer
Faculty-Led     Varies
A-State Bilateral Exchange March 15th September 30th  
Japanese Universities March 15th September 15th  
Affiliate Partners and All Other Programs March 30th September 30th March 30th
Reviews Begin
Program Fall / Academic Year Spring Summer
Faculty-Led     Varies
A-State Bilateral Exchange April 1st October 1st  
Affiliate Partners and All Other Programs April 1st October 1st April 1st

How Do Costs Work?

While you are abroad, you will be responsible for certain costs depending on the type of Study Abroad program you are attending. These include:

Exchange Partners

While at a bilateral exchange partner (host institution), you will pay A-State tuition and fees. Any scholarships you have towards your tuition and fees at A-State will still be applied. In most cases (except one partner), you will pay room and meals at the host institution and A-State will not charge for any room or meal rates at A-State for the period abroad.

Affiliate Partners

While participating in an affiliate partner program, you will pay the program fee, tuition/fees, and room/meals all to the affiliate partner. A-State will not charge for any of these items while abroad. You may be eligible to use your financial aid for certain affiliate partners. You will need to discuss with your Financial Aid Counselor and the Affiliate Partner.

Faculty-Led Programs

Faculty-led trips are short term trips (1-4 weeks, in most cases). While on a faculty-led trip, you will have a program fee to pay. You will also be charged tuition and fees for the course you are enrolled in for the program.

 


Financial Aid, Grants, & Scholarships

Scholarships, grants, and student loans will apply to A-State approved study abroad programs. However, you may need more financial resources to fund extra expenses along the way including (but not limited to): personal expenses, visa cost, airfare and ground transportation.

Opportunities Offered by A-State
A-State Travel Voucher

There are two A-State Travel Voucher options, which cannot be combined. This first provides up to $500 of the cost of round-trip airfare for the regular voucher. Secondly, there is a travel voucher for $1,500 for students whose family’s contribution is less than $10,000.

Honors Experience Grants

The Honors College offers Honors Experience Grants to help Honors students fund their study abroad experiences. For more information, please contact Dr. Carmen Williams at clwilliams@AState.edu.

Neil Griffin College of Business

For more information about study abroad opportunities through the Neil Griffin College of Business, contact Dr. Hilary Schloemer at hschloemer@AState.edu.

Competitive Fellowships and Scholarships

For more information about national awards for study abroad, contact Jennifer Salo at jsalo@AState.edu.

 


External Funding Sources

Additional Scholarships & Aid:

 


Country or Program-Specific Study Abroad Scholarships

 


Additional Resources & Work Abroad

France Visa

Students who are studying for more than three months will have to apply for a temporary long-stay visa. If your program is under three months, you will apply for a short-stay visa. You must apply for this visa in person after submitting the online application.

All students must apply through CAMPUS France before they can get an appointment with the France Consulate.

Location of Consulate for Arkansas Residents

2425 West Loop S, Suite 330, Houston, TX 77027
Visit their website.

Visa Requirements
  • A passport in good condition and issued no more than 10 years ago. Your passport must be valid at least three months beyond your intended date of departure from the Schengen Area and must include at least two consecutive blank pages
  • Two recent passport photos.
  • The supporting documents (originals and copy) depending on your situation and your plan.
  • Your application fees are due upon filing.
  • If your home country is eligible (the United States is eligible), you must fill out the online application form. You will be guided through the whole process by on-screen explanations.
    • Before validating and printing out your application, you will be asked to create a personal account that includes your email address in order to save your partially or fully completed form. After this step, you will receive the list of required supporting documents and have the opportunity to book your appointment.
Additional Information

 


Germany Visa

Students who are studying in Germany for more than 90 days will have to apply for a Resident Permit. The visa fee is 75 euro, payable in U.S. dollars. You must apply for this visa in person.

For more information about getting a visa to Germany, see here.

Location of Consulate for Arkansas Residents

1330 Post Oak Blvd., Suite 1850, Houston, TX 77056
Visit their website.

Visa Requirements

Please prepare the following documents (the original copy plus one duplicate) for your interview:

  • Two completed application forms for a residence permit and declaration of the accuracy of information.
  • Two recent passport size photos
  • Letter of acceptance or enrollment from a German university
  • A detailed letter of motivation providing information about why you wish to study in Germany
  • Proof of financial means of subsistence / living expenses for the whole period of your intended studies in Germany
    • Please consult the information letter: "Proof of financial funds for studying in Germany"
  • Proof of health insurance for the first three months in Germany
  • Applicant's valid passport and two photocopies of the data page
  • Please note these important regulations concerning your passport:
    • Its validity should exceed the duration of the intended stay in Germany by at least 3 months
    • It must contain at least 2 blank pages
    • It must have been issued within the previous 10 years
    • You must have recent proof of your current residence in the U.S.A.
Additional Information

 


JAPAN Visa

Students who are studying in Japan for more than 90 days will have to apply for a Student Visa. U.S. Citizens are exempt from visa fees. You must apply for this visa in person or via mail.

For more information about getting a visa to Japan, see here.

Location of Consulate for Arkansas Residents

1801 West End Avenue, Suite 900, Nashville, TN 37203
Visit their website.

Visa Requirements

Application Filed With Certificate of Eligibility:

  • Applicant's valid passport, properly signed by bearer
  • Visa Application Form to Enter Japan, completely filled out and signed by the applicant
  • One photograph (2" x 2") attached to the application form
  • Original "Certificate of Eligibility" from the Ministry of Justice in Japan, and one photocopy
    • For instructions for obtaining the Certificate of Eligibility, have your Sponsor in Japan refer to this website

 

Application Filed Without Certificate of Eligibility:

  • Applicant's valid passport, properly signed by bearer
  • Visa Application Form to Enter Japan, completely filled out and signed by the applicant
  • One photograph (2" x 2") attached to the application form
  • A copy of the acceptance letter from the receiving educational institution
  • Documents certifying that the applicant can defray all expenses incurred during their stay in Japan
    • Example: bank statement, documents certifying the scholarship/grant the applicant has been awarded, etc.
  • One clear photocopy of all of the documents you are submitting

If you are choosing to submit your application via mail (or have your passport returned to you via mail), you must also submit a Release of Liability Form and a self-addressed return envelope with a prepaid overnight airbill, or Express Mail stamp.

Additional Information

 


SOUTH AFRICA Visa

Students who are studying in South Africa need a Study Visa. The visa fee is $36 (subject to change) and is non-refundable. You must apply for this visa in person.

For more information about getting a Study Visa in South Africa, see here.

Location of Embassy for Arkansas Residents

3051 Massachusetts Avenue NW, Washington, DC 20008
Visit their website.

Visa Requirements
  • Machine-readable valid passport with at least two (2) unused (blank) pages labeled "Visa" when presented at the Embassy or Consulate
    • One page is for affixing the visa or permit by the embassy/consulate, and the other is for the endorsement of entry/departure stamp by the South African Immigration Services
    • Passport must be valid for 30 more days after the intended return date from South Africa
  • Certified/notarized copy of the bio page of the passport
  • A duly completed application form DHA-1738 signed by the applicant
  • Two (2) passport photos with white or light background
  • Proof of itinerary/reservation of round trip air tickets
    • Please do not purchase air tickets until you obtain a South African visa
  • Proof of financial means in the form of recent three months bank statements stamped by the bank, and notarized letter from the parents stating the financial responsibility
  • Proof of sufficient financial means available to the learner while in South Africa
  • Certified copy of ID of a person taking financial responsibility, with three months statement and letter from the bank
  • Certified/notarized copy of proof of U.S. legal status
    • I-20 for F1 visa holders, copy of the green card, etc.
  • Proof of confirmed hotel reservation or a letter of invitation from the host with proof of address (relative or friend) in South Africa
  • A yellow fever vaccination certificate if that person traveled or intends traveling from or transiting through a yellow fever endemic area
  • Medical report on prescribed form (physical)
    • The certificate must not be older than six (6) months at the time the applicant submits an application
  • Radiological report on prescribed form (chest X-ray)
    • The radiological report is not required in respect of children under the age of 12 years or a pregnant woman
    • The certificate must not be older than six (6) months at the time the applicant submits an application
  • Original FBI certificate (full criminal background check report) and police clearance certificate from each country where the relevant applicant resided for 12 months or longer after attaining the age of 18 years in respect of criminal records or the character of that applicant, which certificate shall not be older than six months at the time of its submission
  • Notarized copy of the birth certificate
  • Proof of medical cover renewed annually for the period of study with a medical scheme registered in terms of the Medical Schemes Act
  • An official letter from the institution in South Africa confirming acceptance and duration of the course sealed with a school/varsity or college official stamp
  • An official letter of enrollment from the institution of learning concerned in the U.S., if applicable
Additional Information

 


South Korea Visa

Students who are studying in South Korea will need a Student Visa. However, it is easier to purchase a 90-day student visa and then renew it once you are in South Korea if you intend to be there longer than 90 days. The visa fee is $45. You must apply for this visa in person or via mail.

For more information about getting a visa to South Korea, see here.

Location of Consulate for Arkansas Residents

1990 Post Oak Blvd #1250, Houston, TX 77056
Visit their website.

Visa Requirements
  • Admissions letter or certificate or registration issued by the dean/president of the college or university at a Korean University
  • Proof of academic ability of the applicant (original sealed transcript from U.S. College)
  • Summary of costs of the program
  • Passport is valid for at least 6 months from the date of application with a copy of the photo page
    • Passport must have at least one blank page
  • Two recent passport-style color photographs
  • Return travel ticket
  • Completed and signed visa application form
  • Proof of financial stability
    • Students on a one-term program (3-4 months) must provide a recent bank statement with a minimum balance of $3,000
    • Students on a year-long program must provide a recent bank statement with a minimum balance of $10,000
  • A Tuberculosis (TB) skin or blood test results issued by a doctor

 


Spain Visa

Students who are studying in Spain for more than 90 days will have to apply for a Student Visa. The visa fee is $160 and must be paid in exact cash. You must apply for this visa in person.

For more information about getting a visa to Spain, see here.

Location of Consulate for Arkansas Residents

1800 Bering Drive, Suite 660, Houston, TX 77057
Visit their website.

Visa Requirements

Please prepare the following documents (the original copy plus one photocopy):

  • National visa application form, filled out correctly and duly signed
  • Passport valid for a minimum of one (1) year, with at least two consecutive blank pages to affix the visa
    • Your passport will remain at the Consulate
  • U.S. Driver's License or U.S. State ID, plus proof of residency in one of the States under their jurisdiction
  • For non-U.S. Citizens:
    • Evidence of legal residence in the United States, resident alien card, and valid U.S. visa
    • Applicants holding F1 student visas must also submit the original and a copy of their I-20
  • Two recent passport-sized photos (2" x 2" on a white background), glued to the applications
  • An acceptance letter from the Spanish University/Formal School as a full-time student indicating: name, address, contact person, telephone and email of the institution, dates of the program, subjects of study, and hours of study per week (20 hours minimum)
    • It is not compulsory to submit the original acceptance letter
    • A scanned copy will be enough, as long as it is readable
  • Provide evidence of funds via one of the following:
    • Statement from the University/School or U.S. program assuming full financial responsibility for room and board (commonly included in the letter of acceptance)
    • Proof of financial aid or scholarship of at least $696 multiplied by the number of months of your stay, for room and board (This document must specify that the funds will be used for your study abroad program and not for tuition)
    • Last three month’s bank statements of student’s personal checking or savings bank account. The name of the student must be on the bank statements with a minimum stable balance of $696 multiplied by the number of months of your stay (Business accounts are not accepted)
    • Notarized letter of parents/custodians assuming full financial responsibility, together with a copy of their ID, and the last three months' bank statements of their bank account with a minimum balance of $696 multiplied by the number of months of your stay, for room and board
    • Proof of international medical insurance (travel insurance will not be accepted)
      • Letter by a health insurance company authorized to operate in Spain, providing proof of medical coverage for the entire period of your stay in Spain.
      • It must include the following coverage: emergency medical cover, sickness, and accident, hospital in-outpatient, general practitioners & specialists, prescription medicine and repatriation
Additional Information

 


Sweden Visa

Students who are studying in Sweden must have a Residence Permit. This permit costs SEK 1,000. You can pay with a debit card or bank transfer after filling out the online application. If you apply in person at the consulate, you will pay the fee to them and you must contact them in regards to accepted forms of payment.

For more information about getting a visa to Sweden, see here.

Location of Consulate for Arkansas Residents

3730 Kirby Dr., Houston, TX 77098

Permit Requirements

Permit Requirements and Process:

  • To be eligible for a residence permit, you must have been admitted to full-time studies on a program or course that requires you to be present at the university or college, and provide a letter of acceptance
  • If you need to pay tuition fees, you must have paid a portion of the fee before handing in your application
  • You must fill out the application, either online or in person
    • In the application, you will fill out the information about yourself and your studies, as well as enclosing the following documents

 

Enclose the Following Documents when Applying:

  • Copies of the pages in your passport which show your personal details, the period of validity and whether you have permission to live in countries other than your country of origin
  • Notice of admission from an institution of learning in Sweden that shows that you have been definitively admitted to full-time studies on a program or courses that require your presence in Sweden
    • Full-time study means 30 higher education points per term
  • The decision on admission as a doctoral student with information about the time of admission (if you are a doctoral student)
  • Copy of documents showing that you have comprehensive health insurance in Sweden (if you are admitted to studies for less than one year)
    • If you have insurance through the university or college, you must send confirmation of such
    • If your notice of admission indicates that you are covered by health insurance from the university or college and you apply through the web application, you can instead attach your admission letter as proof of health insurance
  • Proof of financial stability via one of the following:
    • Bank statement showing that you have the means to support yourself. This bank statement, which you are to enclose to your application, should be dated in connection with the time of application and be translated into English
    • Documents issued in your name, showing that you have received a scholarship or similar (e.g. student aid), including information about the monthly amount and the period during which you will receive such funds
  • Pay the application fee
  • After applying, you will receive an email stating that a decision has been made. You must contact the embassy or consulate-general to get your decision, and possibly book an appointment for this. When you come to collect your decision, you must bring your passport
    • Some embassies and consulates-general will send the decision and residence permit card by post
    • Your college or university will get an email with information about the decision at the same time as you
    • Contact the embassy or consulate-general for more information
Additional Information

 


Switzerland Visa

Students who are studying in Switzerland for more than 90 days will have to apply for a National Visa. The visa is free of charge. You may be required to apply for this visa in person.

For more information about getting a National Visa in Switzerland, see here.

Location of Consulate for Arkansas Residents

1349 West Peachtree Street, Northwest Suite 1000, Atlanta, GA 30309
Visit their website.

Visa Requirements
  • Three national (type D) visa application forms, fully completed and signed by the applicant
    • Applications which are not duly completed, dated and signed will not be accepted
    • Please also indicate your e-mail address and a contact phone number
  • Two identical recent passport photos (If applying online, one is enough)
  • Two copies of a valid passport or travel document (photo, data and signature pages only)
  • Two copies of confirmation/registration letter from the school, university, etc. in Switzerland, including information about the language in which the course is held
  • Two copies of confirmation of payment of school tuition fees
  • Two copies of the statement containing exact details of income and assets, with official proof and/or bank statements
    • In case of parental or third-party financial support, please provide two copies of the letter of support, copies of sponsor’s passport, details of income and assets (bank statements)
  • Two copies of previous diplomas and school certificates
  • Two copies of a written confirmation that the applicant will leave Switzerland after they complete the chosen course study
  • Two copies of a resume (biographical data, schools attended, etc.)
  • Two copies of a brief essay on the applicant's future plan

 

Your request will be forwarded for a decision to the competent cantonal foreign policy where you intend to study and the representation will only be able to issue your visa upon receipt of the authorization. Please note that the procedure takes at least 8-10 weeks. 

Once the authorization has been given, you will have to submit the following documents to the competent Swiss representation in order to obtain your visa:

  • Original passport or travel document
  • Passports with issued visas can be mailed back. If you wish to do so, please provide a prepaid, self-addressed return envelope with a tracking number of a secured carrier
    • Applicants must indicate their name and address as both sender and recipient
    • The Swiss representation does not assume any liability for the loss of documents submitted or returned by mail
Additional Information

 


United Kingdom Visa

Students who are studying in the United Kingdom for more than 6 months will have to apply for a Student Visa. The visa fee is £348. You must apply for this visa online.

For more information about getting a visa to the United Kingdom, see here.

Location of Consulate for Arkansas Residents

1301 Fannin St, Houston, TX 77002
Visit their website.

Visa Requirements

Please prepare the following documents when applying for your visa:

  • A current passport or other valid travel documentation
  • A Confirmation of Acceptance for Studies (CAS) from your course provider

You may also need to provide:

  • Proof you have enough money to support yourself and pay for your course - this will vary depending on your circumstances
  • A valid ATAS certificate if your course and nationality require it
  • Proof of parental or other legal guardian consent if you’re under 18
  • Proof of your relationship to your parent or guardian if you’re under 18
  • Your tuberculosis test results
  • Written consent for your application from your financial sponsor if you’ve received sponsorship for your course fees and living costs in the last 12 months
Documents to provide at the border
  • Proof you have been accepted on a course by an accredited institution or by a UK Higher Education Institution
    • Example: A letter of acceptance from the institution
  • Proof you are able to fund your stay in the UK and return journey
  • Proof of when you intend to leave the UK at the end of your course
  • Details of where you intend to stay
Additional Information

Before You Leave

1. Unvaccinated Traveler Information

  • Students will need to comply with the host countries and home countries entry and exit requirements.
  • A-State Health insurance policy will not cover any housing or quarantined expenses during the student's time abroad.
  • A-State's Health insurance policy will cover any illness and medical expense that might occur during your time abroad.
  • Visit https://www.travelinsured.com/ for more information.
  • While A-State does not require the COVID vaccine, students will have to follow the rules and regulations set by the host country in order for them to be approved by the A-State study abroad office in order to participate in the exchange.

2. Attend the Pre-Departure Orientation 

  • Attend the pre-departure orientation conducted by the A-State Study Abroad Office to educate yourself on your program abroad.

3. Sign Up with U.S. Department of State's Smart Traveler Enrollment Program

  • This free service will give you information about the country you traveling to, including travel warnings and alerts. 

4. Learn About the Place You Are Going To

  • Read about the city you are studying abroad in to familiarize yourself with the culture, customs and currency. Cultures and customs may differ vastly from your town, so learning them before you leave will lessen your culture shock.

5. Vaccinations

  • Research online for vaccinations that may be required for the region you are visiting.

6. Download Contact Information

  • You will be able to download important phone numbers and websites to your phone contacts. Instructions will be provided during pre-departure orientation by the A-State Study Abroad Office.

 


While You Are Abroad

Studying abroad is an amazing opportunity to broaden your horizons and add value to your college experience. In order to make the best of this experience, you should also experience your stay abroad safely. There are many online resources that can help you understand travel safety abroad, and some are listed below as Additional Resources.

Here are a few things you should keep in mind while you are abroad:

1. Stay Alert

  • Trust your instincts when you are traveling abroad. Always stay alert and aware of your surroundings, and walk away from a place if you feel uncomfortable.

2. Blending In

  • This does not mean hiding. You are a foreigner in the country you are studying abroad in, so use your judgment to not draw attention to yourself. Speaking loudly and the clothes you wear make you stand out, and will draw attention. Enjoy the local cultures by blending in.

3. Alcohol Consumption

  • The country you visit may have a different attitude toward alcohol consumption. Research about the local culture and practices before you depart. Using good judgment is important, and never leave your drink unattended. Drink wisely, or not at all.

4. Keep in Contact

  • Always keep in contact or check-in at least once a day with someone in the host country or at home. If you are studying abroad with students from your school or are sharing an apartment with someone, let them know when you travel.

5. Be Informed by Reading Local News

  • Find a local news organization to learn about events in the area you are living in. This will not only help you find interesting events in town, but also alert you about incidents so you can stay away from problem areas.

6. Identify a Safe Place

  • Find a safe place in the city you are studying in, and learn the route to this place. Your school, hotel, or apartment are safe places that you should know the address of. If the predominant language of the city you are in isn't English, learn to describe the way to your safe place in the native language.

7. Carry a Copy of Your Passport

  • Carry a copy of your passport whenever you travel, and leave the original in a safe place. Make multiple copies of your passport before you leave.

 


Study Abroad Insurance

At Arkansas State University, the safety of our students and faculty abroad is our number one priority.

A-State students and participants in A-State study abroad programs are required to enroll in the study abroad worldwide health insurance plan for the period of time they are abroad. Students studying abroad through ISEP will purchase insurance through ISEP. All other students will work with the study abroad office to enroll with our insurance provider AXA.

All faculty members leading a study abroad program are also required to purchase insurance prior to departure. Faculty members will work with the study abroad office to enroll with our insurance provider AXA.

The cost of a study abroad program offered through A-State includes mandatory international health insurance coverage.  The coverage will begin on the first day of the program and ends on the last day of the program.  The policy selected by A-State is a uniform policy that is specifically designed for students who are studying abroad and to help provide them with insurance worldwide.  While some programs may require additional insurance policies, students will not be exempt from the A-State policy. Many times those policies are national plans that do not cover students when they travel to other countries, nor do they include important features such as emergency evacuation.

Students and faculty are required to maintain health insurance valid in the U.S. while they are abroad.  The study abroad worldwide health insurance policy covers students and faculty ONLY while they are outside of the United States, and the policy terminates upon return to the United States. Claims not covered by the insurance policy will not be covered by Arkansas State University. That includes claims for: loss of property, theft of property, damage of property, etc. 

Learn more about the AXA insurance plan for A-State Students here.

Parent Resources

We're excited that you're considering supporting your student's study abroad journey, and we're here to help every step of the way. Studying abroad helps students build confidence, independence, and essential life skills, and we want you to feel assured that your student will be supported throughout the entire experience. See below for common questions and answers to any concerns you may have.

How Will My Child Get Their Course Credit?

All academic credits earned through approved programs will be transferred back to Arkansas State University upon receiving the student’s transcripts from the host institution abroad. The student will be required to fill out a pre-course approval form that states what courses are approved by their advisor and chair of their major’s department will transfer to Arkansas State University as credit. We also require the student to request an official transcript from their host institution to send back to our office.

Will the Grade Earned Abroad Affect My Child's Overall GPA?

Credits earned at a host institution will transfer to Arkansas State University as pass/fail and will not affect a student’s GPA as long as the participant receives a passing grade. Exceptions may apply.

What Will the Academic Environment Be Like?

The academic environment will vary greatly depending on the host country. In many countries, for example:

  • Textbooks may be optional.
  • A course might take place every day with extended hours, or the course might take place every other day lasting only a few hours.
  • Attendance may not be required (though we still encourage it).
  • Course grades might be based on one exam at the end of the semester.
Health Insurance

A-State students and participants in A-State study abroad programs are required to enroll in the study abroad worldwide health insurance plan for the time they are abroad. Students studying abroad through ISEP will purchase insurance through ISEP. All other students will work with the study abroad office to enroll with our insurance provider AXA. You can read more about this in the Health & Safety section of Student Resources above.

How Much is the Cost of the Program?

Program costs vary greatly. There are certain programs where students can pay A-State tuition and fees, or they can pay the host institution all costs.

Will my child's financial aid or scholarship apply while abroad?

Depending on the type of program your child selects will determine if their financial aid or scholarships will apply while they are abroad. We encourage each student to meet with their financial aid advisor to ensure their financial needs are met before making a final decision.

Are flights included in the fees?

Plane tickets are not included in the total fee of the program. However, A-State provides travel vouchers that can contribute to covering the student’s transportation fees.

What safety precautions does A-State take?

Please review the Health & Safety section in the Student Resources above.

How will I communicate with my child while they are abroad?

The regularity with which you contact your child will depend entirely on you and your child’s preferences. Some communication methods to consider are WhatsApp, Skype, FaceTime, and Zoom.

Where should my child contact in case of emergency?

We enter all of our study abroad students into an application (Keynect Up) that allows us to send vital travel and safety information to the travelers’ phones. We also provide the students with the A-State campus police number, study abroad hotline (emergencies only), and study abroad office number if they need assistance in an emergency.

Who will study abroad release information to?

Information related to the student will only be provided to the student. No information will be able to be sent to anyone, as FERPA prohibits this action.

General Questions

Why is studying abroad important?

Studying abroad will be a great opportunity for your child. The student will be equipped with the following through study abroad:

  • Increased self-confidence and maturity
  • Enthusiasm towards academic study
  • Improved problem-solving skills
  • Engagement in foreign language study
  • Enhanced understanding of cultural values
  • New career opportunities
For how long can my child study abroad?

A student may study abroad for any desired length of time, ranging from one week to an academic year.

What can my child study while abroad?

A student can take language immersion courses, major-specific courses, elective courses in English or a foreign language in countries all across the globe depending on the program they choose.

Does my child need to know a second language to study abroad?

There are many English and non-English speaking countries where your child may choose to take courses in English.  Many of the programs that A-State offers host a variety of options for students who are seeking to further their education with an English-based education system. However, studying abroad is an efficient way to increase language proficiency if your student is interested in learning a language.

Will my student be safe abroad?

Safety is A-State's top priority when it comes to assisting our students on and off campus—especially when sending your student to another country! It is important to be aware, whether here in the United States or in a foreign country where students need to be culturally aware. Our staff will work with the program provider overseas to help arrange accommodations and ensure the student will have resources to make their education abroad successful.

What if my student has never flown before?

Many airlines will have someone available to help your student get to their gate and get on and off the flight. Be sure to check with the airline to see if they offer this escorting service throughout the entire journey to your student's host destination. We will be sure to work with your student so that they are prepared to travel long distance and will be comfortable on their new study abroad journey.

 


Questions about the host institution

Where will my child live while abroad?

Depending on the student's preference and their program, students may live in an on-campus residence, a shared apartment or in a homestay with a local host family. Please check the programs’ detailed description to see what options are available to your child.

What are the meal plans like?

Meal plans vary depending upon location and program. Some institutions may provide on-campus meal plans, and some may not. Please refer to the specific program webpage for a detailed description of the meal allowance provided.

What are the admission requirements?

Admission requirements will vary for each host institution. Some may have the following:

  • Language prerequisites
  • Certain course prerequisites
  • A higher GPA requirement than Study Abroad requires

Staff

[departments/department='Global Initiatives- Study Abroad Office']
Sean Binkley
Assistant Director to Study Abroad
(870) 680-8320

Have Questions?

We're here to help. Reach out to the Study Abroad and Exchange Office.

Postal Address:
P.O. Box 2230
State University, AR 72467

Shipping Address:
102 North Caraway Rd
Jonesboro, AR 72401